The purpose of the advice note
The advice note allows the consignee to prepare for goods-in in good time: keeping storage capacity free, scheduling staff, arranging unloading and preparing goods-in inspections. For time-critical deliveries or just-in-time supply the advice note is indispensable to a smooth production chain.
What an advice note contains
A typical delivery advice contains: consignor and consignee, the expected delivery date and window (ETA), consignment details (number of pallets/packages, weight, dimensions), reference numbers (order number, delivery note number), tracking data and vehicle or driver details. The standard formats are EDIFACT DESADV (despatch advice) or ASN (advanced shipping notice).
Electronic advice notes via EDI
In wholesale, automotive and food retail the electronic advice note (EDIFACT, XML, JSON) is standard. It is generated automatically from the ERP or WMS system and transmitted directly to the consignee's system. That considerably reduces manual data entry, errors and communication effort.
Advice notes and liability
A missing or incorrect advice note can lead to additional costs if a delivery window is missed or the delivery is refused. Many consignees (especially wholesalers and retail chains) require the advice note contractually and can charge surcharges or delay costs if it is not provided.
